ADD / DROP POLICY
Enrollment/Withdrawal and Drop/Add Policies:
Enrollment in EE classes operates much like a college system. Enrollment is for the FULL TERM. In most cases, this means the full year. A few classes are one-semester in length, and this is noted in the class description. Our teachers commit to teach for the full year, and they rely on families to follow through on their commitment to attend class for the full year. Class drops should be considered carefully because these decisions impact other people, and it may even cause a class to be cancelled.
If you have serious concerns or complaints about the teacher, another student, the curriculum or the class in general, these concerns should be brought to the attention of the Program Director as soon as possible so that the issues can be dealt with. If the class or the teacher turns out not to be a good fit for your child, it may be possible to switch the child to a more appropriate class.
Please read our Withdrawal Policies below or Click here to go directly to the DROP FORM.
The policies listed below are stated in our Parent Handbook and on our website.
Please read these policies carefully prior to dropping a class.
EE Withdrawal Policies:
It is expected that issues such as problems with other students in the class, problems with the teacher or dissatisfaction with the curriculum or class format will be discussed with the teacher first, and a good faith attempt will be made to correct the situation prior to dropping a class. If discussions with the teacher are unsuccessful, it is expected that these types of concerns will be brought to the attention of an administrator prior to dropping the class.
Students are considered enrolled in a class and will be charged for enrollment until a class withdrawal is requested via the ONLINE DROP FORM. The ONLINE DROP FORM is the only method that will be honored for dropping classes. Verbal and email requests and handwritten notes will not be honored.
You are required to complete a SEPARATE DROP FORM for EACH CLASS THAT IS TO BE DROPPED. If "all" classes are requested to be dropped, then you will need to complete a Drop Form for each class individually. This is necessary to insure that all details are accounted for regarding each individual class.
A $20 PER CLASS Drop/Add Fee will apply to ALL SCHEDULE CHANGES after initial enrollment. (unless initiated by EE) This Drop Fee helps us compensate our office staff for additional hours spent handling billing corrections and class change details. Please note that the exception for class changes initiated by EE applies only to the specific class in question. It does not apply to a child's other classes or sibling class changes.
SUPPLY FEES are due at the time of enrollment and are NON-REFUNDABLE. (A full or partial refund may apply for class cancellations initiated by EE) Please note that the exception for class changes initiated by EE applies only to the specific class in question. It does not apply to a child's other classes or sibling class changes.
ONE MONTH OF TUITION is due at the time of enrollment. This is your MAY tuition and serves as a DEPOSIT. This DEPOSIT is NON-REFUNDABLE unless a class change or cancellation is initiated by EE. Please note that the exception for class changes initiated by EE applies only to the specific class in question. It does not apply to a child's other classes or sibling class changes.
The FIRST month of tuition and MAY tuition are due by the first day of class attendance regardless of the date of enrollment.
Requests for withdrawals must be received by the DROP DATE in order to avoid tuition charges for the remainder of the semester. When a request is received after the DROP DATE, the full semester tuition will be due.
FALL SEMESTER DROP DATE: September 30
SPRING SEMESTER DROP DATE: February 28
Students may drop a class before the SEMESTER DROP DATE and avoid additional tuition charges. Students who enroll later in the year may drop during the first 6 weeks of enrollment without being charged the remainder of the semester.
The pre-paid DEPOSIT (MAY tuition) will always be forfeited when a class is dropped. (unless initiated by EE) Please note that the exception for class changes initiated by EE applies only to the specific class in question. It does not apply to a child's other classes or sibling class changes.
Tution for the CURRENT MONTH will be due regardless of the date of withdrawal. This policy also applies to enrollments and cancellations during the month of AUGUST and JANUARY. If your child is enrolled in August or January, August or January tuition is due on your account regardless of whether the class has met or not. Services are provided to your family both by your teacher and by the EE office staff well before the first day of class. Tuition is used to compensate your teachers for their time spent planning and preparing materials your class during the months preceeding the first day of class. It is also used to compensate the office staff who spend much time insuring that families are enrolled and billed properly. And it is used to prepare the facility for the new school year and provide classroom furnishings and supplies.
Requests for withdrawals must be received prior to Christmas Break for mid-term changes. This means you must drop a class in December if you do not wish to be charged for the January tuition. Classes dropped in January will be BILLED for January.
If a class is dropped prior to the Christmas Break and the student enrolls in a replacement class, the PREPAID MAY DEPOSIT may be transferred to the new class on a case by case basis.
Borrowed books and other loaned materials must be returned to the teacher before a drop request will be honored.
ALL FEES are non-refundable except in the case of extenuating circumstances. Cases of extenuating circumstances must be discussed with the Director if a fee waiver is requested. If necessary, the EE Board may be asked to review a case and determine whether fees or penalties are due or may be waived.
Extenuating circumstances include loss of a job, job transfer out of the area, and death or major illness in the immediate family.
The decision to attend a different educational program is not an extenuating circumstance.
Trying to cut back on expenses, too many commitments, or the child losing interest would not fall into this category either.
If significant details about the class change you will be given the option to receive a refund, remain in the same class or transfer to a different class. This option applies only to the specific class in question. It does not apply to a child's other enrolled classes or siblings' classes.
Significant details mean class day, class time or major changes in the class description.
A change in the class instructor is not, in itself, cause for a refund. In the case of class changes, cancellations, curriculum issues, student/teacher incompatibility, or any other such concern, we will always work with you to find alternative classes and apply prepaid fees to other classes. A choice to leave the program altogether due to such situations is the parents' prerogative, but it will result in a loss of prepaid deposits, registration fees, supply fees and the current month's tuition according to our established and published policies.
Please also note that issues related to COVID-19 such as school closures or a class moving to virtual learning will not be considered an extenuating circumstance for the 2020-21 school year. As with any class, you may withdraw before the end of the year, but no refunds for prepaid MAY DEPOSITS or SUPPLY FEES will be given. Please refer to the FORCE MAJEURE and ALTERNATIVE LEARNING ENVIRONMENT sections in your ClassJuggler account, or in the Fall 2020 EE Members Handbook, Fall 2020 Membership Form and/or Fall 2020 Payment Agreement for more information.